Executive Assistant

Company Description

FAYA, with its Head-Quarters in Ontario, California, has its Global Technology Centre at Technopark, Trivandrum, India. Our focus of operation revolves around Technology, Marketing, and Branded Merchandise. We help our customers grow their businesses by providing the finest branded merchandise, the most innovative technology platforms, the most inspired creative concepts, and the most effective marketing solutions.

Our services include e-commerce solutions, web design and development, app development, and ERP solutions apart from the plethora of other services that our clients may require to solve their business challenges from time to time. It’s the quality and service without compromise that has made us the partner of choice for some of the world’s leading brands such as Red Bull, Uber, Honda, Volvo, Nestle, The Salvation Army, and many more.

At FAYA, we strive to provide our customers with the finest apparel & other solutions at competitive pricing and impeccable customer service. We take a personal interest in every customer’s needs and ensure the best products and services are provided thereby creating customer delight.

For more information: https://fayausa.com/

Job Description

We are looking for a highly organized and proactive Executive Assistant to support our core

management team.The ideal candidate should be detail-oriented, dependable, and capable of

managing multiple tasks efficiently.This is a full-time, in-office position.

Key Responsibilities

Office & Administrative Support

• Oversee day-to-day office operations and ensure smooth functioning.
• Manage front-office tasks such as email handling, visitor management, office supplies,
  
  

housekeeping supervision, and vendor coordination.

• Maintain administrative documentation and ensure basic office upkeep and safety.
  
  

Director Assistance

• Manage the Director’s calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, prepare agendas, document Minutes of Meetings
  
  

(MoM), and follow up on action items.

• Act as a point of contact for communication with external stakeholders when required.
  
  

HR & Basic Accounts Support

• Assist HR with onboarding, documentation, internal communication, and employee
  
  

engagement activities.

• Support basic accounts tasks including invoicing, payment tracking, billing logs, vendor
  
  

payment records, and coordination with the finance team.

Qualifications

Bachelor’s Degree (BBA/B.Com/BA English)

 Atleast 1 year of experience as an Executive Assistant, Admin Executive, or in a

similar support role.

 Proficiency in MS Office (Excel, Word) and basic AI tools.

 Strong organizational, multitasking, and documentation skills.

 Excellent written and verbal communication abilities.

Personal Attributes

 High level of professionalism and confidentiality.

 Strong attention to detail and problem-solving mindset.

 Ability to work under pressure and meet deadlines.

 Proactive, self-motivated, and reliable team player.

Additional Information

• Autonomy & Impact – Own your work, drive innovation, and see your solutions in action.
• Growth & Mentorship – Be part of an elite team that values continuous learning.
• Stability & Culture – A performance-driven, transparent, and innovation-friendly environment.
• Health Benefits – Family medical insurance with up to ₹2L coverage.
• Brilliance deserves to be well compensated.
• Time: 9.00am – 6.00pm IST
• Location: Technopark phase I, Thiruvananthapuram, Kerala 695581
• Working: 5 days a week.