Executive Administrative Assistant

Executive Administrative Assistant | TalentPop (Remote)

Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive. We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.

What You'll Be Doing

This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
• Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.
  
  

What We're Looking For

We need an administrative pro with a solutions-first mindset.

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
• Availability: Full-time (40 hours/week) during U.S. business hours is required.
  
  

Why Join TalentPop?

We Invest In Your Success And Well-being

• 100% Remote Flexibility: Work from anywhere!
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
• Total Well-being: We offer generous paid time off and health benefits.
  
  

Ready to become an essential part of the TalentPop leadership engine?

To be considered, please include the application code EA in your submission. We look forward to reviewing your application!