Chief of Staff to the COO

Actively Reviewing the Applications

The NineHertz

India, Rajasthan, Jaipur Full-Time On-site

Posted 1 month ago • Apply by May 19, 2026

Job Description

Role and Responsibilities / KRAs

Executive & Calendar Coordination
Manage the COO’s calendar, meetings, and schedules to ensure effective time management.
Coordinate internal and external meetings, prepare agendas, and circulate minutes of meetings (MoMs).
Track action items and follow up with stakeholders to ensure closure.
Act as the first point of contact for routine communications to the COO.
Project & Delivery Coordination
Support execution of operational and strategic initiatives driven by the COO.
Coordinate with cross-functional teams to track project timelines, deliverables, and dependencies.
Maintain project trackers and ensure timely status updates.
Flag risks, delays, and dependencies proactively.
Stakeholder & Communication Management
Coordinate with functional teams on behalf of the COO for updates and follow-ups.
Support leadership meetings by consolidating inputs and preparing summaries.
Ensure accurate and timely communication across stakeholders.
Operational Support & Reporting
Assist in preparing MIS, dashboards, presentations, and reports for leadership review.
Collate data, track KPIs, and support basic analysis.

Ensure adherence to timelines and operational discipline across assigned initiatives.

A Chief of Staff increases executive effectiveness by aligning priorities, managing strategic initiatives, and improving decision-making.Overall, the role drives efficiency, coordination, and faster organizational execution.

Qualifications And Experience Requirements

Graduate / Postgraduate in Management, Operations, or related fields
Prior experience in executive support, operations, program coordination, or PMO roles
Exposure to working with senior leadership is a plus

Knowledge/Skills/Attributes

Additional Notes

Internal: Employees, managers, and leaders of the Company in India.
External: Partners and other external stakeholders associated with the Company.
Primary Stakeholders: All program/practice teams, support group teams, and respective Heads of Departments within the Company
Secondary Stakeholders: Company leadership team and the Chief of Staff.

Skills: communication,leadership,management,strategic initiatives