Administrative Specialist

🚀 We’re Hiring: Administrative Specialist

📍 Location: Coimbatore

💼 Experience: 2–5 Years

📢 Employment Type: Full-Time

We are looking for a dynamic and organized Administrative Specialist to provide comprehensive administrative and executive support in a fast-paced motorsports environment. The ideal candidate will play a key role in managing schedules, coordinating events, handling communication, and supporting senior management.

🔹 Key Responsibilities

• Manage executive calendars, meetings, appointments, and travel schedules

• Coordinate internal and external communication on behalf of management

• Organize motorsport event schedules, race-day logistics, and team coordination

• Prepare reports, presentations, minutes of meetings, and official correspondence

• Handle confidential information with professionalism and discretion

• Liaise with race teams, sponsors, vendors, media, and regulatory bodies

• Track deadlines, event timelines, registrations, and documentation

• Assist with travel arrangements, hotel bookings, visa processing, and itineraries

• Maintain records, contracts, and executive documentation

• Manage expense claims, invoices, and administrative budgeting

• Coordinate guest management during race events and corporate functions

🔹 Required Skills

✔ Excellent communication and coordination skills

✔ Strong organizational and time management abilities

✔ Ability to multitask in a fast-paced environment

✔ High level of professionalism and confidentiality

✔ Proficiency in MS Office / Google Workspace

✔ Event coordination and administrative management

🎓 Qualifications

• Bachelor’s degree in Administration / Management / Commerce or related field

• 2–5 years of experience as an Executive Assistant / Personal Secretary preferred

• Experience in sports, events, or automotive industry will be an added advantage

🌟 Personal Attributes

• Energetic and proactive personality

• Willingness to travel for race events

• Flexible working hours during race season