Account Payable Assistant

About The Company

PathWays of the River Valley is a dedicated community organization committed to providing essential services and support to individuals and families in the Claremont, NH area. Our mission is to foster a supportive environment that promotes growth, stability, and well-being through various programs and initiatives. We pride ourselves on our collaborative approach, compassionate staff, and commitment to making a positive impact in the community. As an organization, we value integrity, inclusivity, and excellence in all our endeavors, striving to create a workplace that encourages professional development and personal fulfillment.

About The Role

We are seeking a detail-oriented and motivated individual to join our team as an Accounts Payable Assistant. This entry-level fiscal role is vital to maintaining the accuracy and efficiency of our financial operations. The primary focus will be on processing invoices and payments, ensuring timely and accurate entry of financial data, and supporting administrative functions related to accounts payable. This position offers an excellent opportunity for individuals looking to start or advance their careers in finance and accounting within a supportive organizational environment. The successful candidate will work closely with the Chief Financial Officer and other team members to uphold the organization’s financial integrity and operational efficiency.

Qualifications

The ideal candidate will possess a high school diploma or equivalent, along with at least two years of relevant experience in accounts payable or a related financial field. A strong understanding of accounting principles, particularly GAAP, is preferred. Proficiency in MS Office applications, especially Excel, is required, along with the ability to quickly learn and adapt to automated accounting systems. Familiarity with MS Dynamics or similar accounting software is a plus but not mandatory. Excellent verbal and written communication skills are essential for effective collaboration and documentation. The candidate should demonstrate strong organizational skills, attention to detail, and a proactive approach to problem-solving.

Responsibilities

The Accounts Payable Assistant will play a crucial role in maintaining the organization’s financial accuracy and administrative efficiency. Key responsibilities include:

• Performing daily invoice processing and preparing payments in accordance with organizational policies and deadlines.
• Verifying invoice coding, ensuring accuracy, and entering approved invoices into the accounting system.
• Assisting with the weekly check run, ensuring timely disbursement of funds.
• Maintaining detailed records, spreadsheets, and financial tracking documents to ensure data integrity and audit readiness.
• Performing data entry, balancing input, and confirming the accuracy of reports and financial statements.
• Managing vendor files, including W-9 forms, contracts, and certificates of liability, ensuring all documentation is up-to-date.
• Processing incoming mail and monitoring the vendor email inbox to facilitate communication and documentation.
• Tracking and maintaining office supplies, including those for the lower building, to support operational needs.
• Providing support for various accounting projects and administrative tasks as assigned by the CFO and Director of Revenue.
  
  

Benefits

PathWays of the River Valley offers a comprehensive benefits package designed to support our employees' health, financial security, and overall well-being. Benefits include:

• Health insurance coverage through Harvard Pilgrim Health Care.
• Dental reimbursement plan to support oral health needs.
• Vision hardware plan to assist with vision care and equipment.
• 403(B) retirement savings plan to help plan for the future.
• Flexible spending accounts for healthcare and dependent care expenses.
• Company-paid short-term and long-term disability insurance to provide income protection.
• Company-paid life insurance with options to purchase additional coverage.
• Three weeks of paid time off (PTO) accrued during the first year of employment.
• Eight paid holidays annually.
• Employee Assistance Program offering confidential support and resources.
• Flexible scheduling options to promote work-life balance.
• A friendly, compassionate, and collaborative work environment with supportive colleagues.
  
  

Equal Opportunity

PathWays of the River Valley is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or any other protected status. We believe in providing equal employment opportunities and fostering a workplace where everyone can thrive and contribute to our mission of community support and development.